The CTICC is a smoke-free building.
The CTICC is declared a gun-free environment.
Safe Working Practices
Exhibitors and contractors must be vigilant towards health and safety issues pertaining to themselves and others in the area, and shall observe the following practices, which will be monitored and enforced as necessary by the Organiser:
- Understand the procedures regarding accidents, emergencies and fires
- Keep emergency gangways clear throughout the venue at all times - especially during Build-up and Breakdown
- Wear hard hats when working beneath, on or near overhead workings, or if this is impractical, restrict access to such areas
- Harnesses must be worn/ used when working on overhead workings
- Wear suitable clothing that is required for a/ the particular job at all times; this includes ear, eye, hand and feet protection
- Flip-flops, sandals or open-toed shoes are not allowed to be worn
- Safely use, store and segregate flammable liquids and substances from waste and other risk areas
- Ensure that portable power equipment is used for the purpose for which it was designed and that safety guards, are correctly fitted and used
- Ensure that portable electric tools are used with the minimum length of trailing leads and that such equipment is not left unattended with a live power supply
- Forklifts may under no circumstances be used by an unlicensed operator
- Chemicals and flammable liquids must be removed, after use, from the venue by the user for safe and proper disposal. Such products must not be placed in general rubbish bins or skips
- Children below the age of 16 years are NOT allowed in the Exhibition Halls during Build-up & Breakdown; this includes infants, children in prams or those carried by parents
Electrical Procedures and Regulations
The CTICC preferred electrical supplier is the only body autherised to connect any circuit, other than the standard 16A, 240V, Single Phase Socket, to the CTICC infrastructure.
A qualified contractor may install electrical circuits to a stand but such contractor is not allowed to connect to the CTICC grid. This can only be done by the CTICC's preferred electrical supplier, and only once a Certificate of Compliance (COC) has been issued by the exhibitior's contractor.
Electrical installations must be of such a nature so as to ensure safe use of electricity and must be carried out in a competent manner. Where a fault becomes apparent, the equipment must not be used until the fault has been rectified.
All electrical installations must comply with the requirements of the Occupational Health and Safety Act (85 of 1983) as amended by the Occupational Health and Safety Act (181 of 1983) and the Labour Relations Act (66 of 1995).
Any electrical installation must comply with the following:
- Each installation should be effectively bonded to earth
- Wiring should be three core, twin and earth, not less than 1.5mm cross sectional and be PVC, electro-metric or other plastic sheathing
- Joints may not be made except where connecting into a circuit and must be insulated
- Screwed connectors must be used and totally encased in insulated enclosures
- All wiring must be effectively protected and fixed to prevent damage and risk of injury
- Placing of cables under carpets is prohibited unless suitably protected
All exhibits are subject to inspection by the Fire Emergency Services.
The Fire Department has laid down the following regulations concerning Exhibition Stands:
- Any highly combustible material such as hay, hessian, paper, polystyrene, sawdust, straw, etc. may only be used in/ on a stand with the approval of the Organiser once the combustible material is treated with fire retardation treatment
- Fabric draping used must be fire retardant, 5cm off the floor, and should not come in contact with electrical wiring. Drapes should be tied down with curtain wire at the base
- Solid ceilings may not be erected without the approval of the Organiser
- No exhibitor may exceed, in any way, the boundary of the allocated stand/s unless arrangements have been made in writing and approved by the Organiser
- No structure, product or display may be placed or constructed which will impede the ordinary movement of people, nor may existing facilities or signs be obstructed by any structure or display
- Fire extinguishers on walls, floors or elsewhere may not be removed or obstructed
- Absolutely no storage of any kind will be permitted within the Exhibition Halls, i.e. goods may not be placed behind stands, curtains, under tables or against the wall
- It is compulsory to have a fire extinguisher on each level of a double storey display
- Written permission will be required for the storage and use of flammable liquids, gas cylinders, hazardous substances, open fires and demonstrations with a naked flame
Only ONE 9kg gas cylinder per stand is permitted.
Should more than 9kg of L.P.G be required on a stand at any one time, the additional gas cylinders must be stored outside the venue and gas piped to the stand by an accredited installer, e.g. Afrox, at the exhibitors’ expense.
A demarcated area outside the venue will be provided for the storage of such gas cylinders, as approved by the Fire Emergency Services Department. Installation and connection of all gas cylinders must be done by an accredited company, e.g. Afrox, alternatively a Certificate of Compliance must be produced for pre-installed gas cylinders.
It is compulsory to provide a fire extinguisher on stands where gas is to be utilised. If cooking with gas, a fire blanket will be required. Gas refills may only take place prior to opening or after closing the doors of the expo to the public, i.e. before 09:30, or after 19:30.
The Organiser must be informed by 19 July 2019 if you intend using gas on your stand. Please email Sandy Edwards- email@example.com. Any Exhibitor who requires the use of Liquefied Petroleum Gas (L.P.G) must apply in writing at least 14 days prior to the event to the Fire Emergency Services’ Robert Siebrits - tel: 021 444 2218 (mornings only), fax: 021 465 5967, or email: firstname.lastname@example.org.
Every reasonable precaution necessary should be taken when constructing or working on a stand to ensure that no damage is caused to the floor, trenches or walls of the venue. No holes are allowed to be drilled into the floor, trenches or walls. Exhibitors are advised to devise alternate methods of stabilising structures, eg. foot plates. Please refrain from sticking any marketing materials on to CTICC walls, pillars, dividers, etc. Ensure that adequate floor protection, in the form of heavy duty plastic, is laid down where materials are used which may cause damage to the floor, e.g. tiles, concrete, cement bricks, sand, etc. Exhibitors will be held responsible for any damage caused to floors, trenches or walls and will be subject to a minimum charge of R 1000 per incident. Any cut, damaged or missing carpet tile/s will be charged to the exhibitor at R 200.00 per carpet tile.
Exhibitors are responsible for the removal of their own waste and rubble generated during Build-up & Breakdown and to dump it in the skips provided in the Marshalling Yard. No material, crates, boxes or containers are to be left in the aisles during Build-up.
The Organiser carries public liability, but is not responsible for insurance of exhibits on stands. It is the responsibility of all exhibitors to obtain full insurance coverage and to take out comprehensive protection for the duration of the show including transit to and from the show venue, and to advise companies sharing with them accordingly.
IT IS THE DUTY OF THE PRINCIPAL EXHIBITOR TO COMMUNICATE INSURANCE COVER TO THIRD PARTY/ SHARING EXHIBITORS
The structure of a stand must safely sustain the combined dead and imposed loads without any deflection or deformation which will impair stability. No solid ceilings may be used without prior permission. Walls shall be constructed of acceptable material:
- Non-combustible material
- Flame resistant timber of any thickness
- Flame resistant plastic and boarding
- Chipboard or block board more than 16mm thick